Transferring images from your USB drive to your computer … SAFELY.

Here is the recommended procedure for transferring images from your ultrasound to your computer using the USB thumb drive.

1.) Try to avoid starting the ultrasound with the USB drive plugged in. It’s better to start the system with the USB drive unplugged, wait for the ultrasound to fully start up, and only THEN plug in the USB drive.

2.) Throughout the day you will conduct your ultrasound exams, capture images, make measurements and annotate them, and then save them to the USB drive.

* On the CTS-5500, for instance, you will save images by pressing "Disk" and then selecting "Disk" from the little menu that pops up. You will then select "USB Device" > "Write Image" > "JPG" > ".." (the two little dots) > and then type in the file name and press Enter. After the image saves, it will take you back to the little menu, which you get rid of by pressing "Esc" (to the left of your trackball). Then you press "Freeze" again to un-freeze the image and go back to scanning.

* For ideas on how to best name your images, click here.

3. ) At the end of the day (or perhaps once at lunch and once at the end of the day) you will press the green button to turn off the ultrasound, wait for it to shut down, then remove the USB drive from the back and take it to your computer.

4.) On your computer you should have a folder named "Ultrasound Images" where you will store all of your scans. This will be your main folder where you save your images. (From here you could then move them into your EMR if you keep electronic patient records.)

* If you don’t yet have a folder named "Ultrasound Images," right-click on your desktop and select "New" from the little menu that comes up, and then "New Folder." This will create a new folder on your desktop that you can name "Ultrasound Images." (If you make a mistake in naming it, you can right-click the folder and select "Rename" from the little menu and type in the correct name.)

5.) Now, when you plug in your USB drive, you may get a dialogue box coming up asking you what you want to do. In this box there should be an option for viewing the files on the USB in a new window. Go ahead and select this. If for any reason you don’t get this, you can just as easily pull up the images by clicking "START" at the bottom left on your computer, and then choosing "My Computer" from the options that pop up (it will be in the right-hand column of options, around the middle). Choosing "My Computer" pulls up a window that will show you your hard drive, your various disk drives, and your various USB ports. You should see the USB drive listed among these. (It might say "Kingston," or "USB drive," or something along those lines.) If you double-click this, it will open up a window showing you all of the files on the USB drive.

* You can also choose different ways of viewing the files: for instance as a slide show of images or as a list. (See the little symbol pointed to in the next image. If you click that guy a menu will drop down from it, and you can select "List" or any of the other ways to view the files on the USB drive.)

6.) What you want to do is select all of the images saved that day on the USB drive and then click-and-drag them over to the folder you created on your desktop ("Ultrasound Images") and drop them into that folder so they copy over. Once you think they have copied, double-click the "Ultrasound Images" folder and make sure they really did all transfer over. If you are sure they copied, then you can close that window, go back over to the window with your USB drive displayed, and then delete the images on the USB drive. (This way each day you start out with a fresh, blank USB drive.)

7.) Important Note: Don’t just unplug the USB drive at this point! Instead, go down to the right corner of your computer screen and look for the Safely Remove Hardware icon. It will have a little green arrow by it, and if you hover over it, the words "Safely Remove Hardware" will come up. See the image below. You want to click this little icon, and from the tiny menu that comes up, select the USB drive to be removed and click it. It will pause for a second, then say "It is safe to remove device" or something along those lines. NOW you can safely unplug the USB drive from your computer.

8.) At this point you would take the USB drive back to the ultrasound and set it down somewhere conspicuous where you and the doctor have agreed upon — this way it will be clear when the doctor comes in next that the images have all be transfered off the drive. The doctor will turn on the ultrasound, let it fire up, and THEN plug in the USB drive for another session of scanning and saving images.