The patient’s name and an ID number have to be on the image.

You should see the patient’s name and ID down at the bottom left of the screen, just under your exam type. If for any reason you do not see "Patient" and "ID" listed there, press "MENU" (three buttons to the right of your space bar), then with System Set-Up highlighted press "Enter" again, and then use your trackball to scroll down to the item named " Patient Info" and press "Enter" again: you can now use the trackball to change the setting from "Hide" (or "Off") to "Show" (or "On"), press "Enter" to select it, then press "MENU" again to save and exit. You should see "Patient" and "ID" now displayed at the bottom left.

Assuming you can see "Patient" and "ID" down there, we just need to go over how to put in a new patient so that their information displays (and therefore turns up on your prints and saved images).

If you are entering in a brand new patient …

  1. Press "Pat Data" (to the right of your space bar). When the menu comes up, you will see that it is already highlighting the word "New" up at the top right. Go ahead and press "Enter" to create a new patient. This will drop you down to the name field.
  2. Type in the patient’s name. (I strongly recommend two things here. First, I recommend you put in the patient’s last name first. For example, SMITH JOHN. You can’t use a comma, just a space. But putting in last name first will help your system save the images in the proper order later on. Second, I recommend you choose whether to use all capitals or all lower-case, and that you stick to it. One or the other. And have everyone in your office remain constant on this point. This will make pulling up patients easier and will give your records a consistent look.) After typing in the name, press “Enter” to drop down to the next field.
  3. You must put in an ID number of some sort (the system actually requires it — because it keeps your annotated image more thoroughly annotated for billing purposes). Simply type in an ID number to better designate this ultrasound as belonging to this particular patient (my favorite two choices: chart number, or chart number followed by date of birth, all run together; or perhaps the last four of their social security number or phone number, followed by the month and day of their birth, again all run together). Important thing is, you need something unique here. Then just press “Enter” again to continue.
  4. Now go ahead and press "Enter" repeatedly to jump through the rest of the fields (you can also use your trackball to scroll down, but I prefer "Enter"). None of these other fields mean anything to you, of course, and with the probe you have attached, you can’t even really do anything to these fields anyhow. You can’t even change the sex from Female to Male, since it doesn’t matter given the probe you are using and the exam type it is set for. So skip through all those fields, and at the bottom, when it is highlighting "Set" (or "Save") press "Enter" one last time — and the box should disappear, and you should now see the patient’s info at the bottom left.
  5. That’s it. Just remember, though, that when the next patient comes in, you will need to press "Pat Data" again and put in the new patient and replace the one you just put in.

If you are entering in an existing patient (someone you have performed an ultrasound on in the past)

  1. When you press "Pat Data" (to the right of your space bar) and you see that you are highlighting the word "New" up at the top right of the box that comes up … look to the left of the word "New." Do you see the word "Query" there? If so, this is how you are going to pull up a patient you have already entered previously on an earlier visit. Roll your trackball UP just a little bit to highlight the word "Query" and then press "Enter" to select it. A new menu will come up.
  2. Use the trackball to scroll through the list of names to find a previous patient. If you don’t see them on there, use the search fields to find them by typing either the ID or the Name in there (exactly as you would have put it in originally) and run the search to pull it up. You can then scroll down to highlight the name, press "Enter" to pull that one up,This will take you back to the original menu, but with the patient’s name and ID filled in for you (saving you having to type it in again yourself). Highlighting "Set" (or "Save") at the bottom like usual, press "Enter" to make the box go away. You should see the patient’s info now at the bottom of the screen. Note: if for some reason you still can’t find them, you will have to press "Esc" and go back and actually put in the person as "New" (according to the steps above).


Note Concerning Storage Capacity

Unless you deliberately save your images to your hard drive, your ultrasound is only saving the names and ID numbers you enter into the PAT DATA menu. There is no limitation to the number of the patient records you can save, but keep in mind that the Pat Data list can only display the first 100 patients. The patients after the 100th will not be displayed in the list, but you can still pull them up. Simply go to PAT DATA and “QUERY” and put in the patient’s ID number, highlight the “Query” button and press “Enter.” Also note that you can highlight a patient in the displayed list and press the letter D to delete the patient record.

If you go to put someone in and it won’t take at all (the Pat Data menu just sits there), it usually means that you are accidentally trying to put in someone under the same ID number as someone else in the system already. Try adding a digit to make it unique and see if it takes.


Quick Links: Pre-Capture Work Flow

  1. Name and ID
  2. Adjust Depth
  3. Check Frequency
  4. Adjust Focus Pointers
  5. Fine-Tune Gain Sliders
  6. Scan for Image
  7. Freeze the Image


Or click here to return to the Work Flow Overview